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Finance Calc Kit
Real estate

Occupancy Rate Calculator

Calculate the occupancy rate for hotels, rentals, and properties to track room utilization and business performance.

Property inputs

$

Occupancy rate

76.14%

150 occupied / 197 available rooms

Available rooms

197

Vacant rooms

47

Daily revenue

$18,000.00

Monthly revenue (30 days)

$540,000.00

150 rooms × $120.00 × 30

Room utilization breakdown

  • Occupied rooms15076.1%
  • Vacant rooms4723.9%
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How hotel and rental occupancy rate works

Occupancy rate measures how many available rooms or units are filled over a given period. Hotels, short-term rentals, and multifamily operators use it to track demand, price rooms, and forecast revenue. Rooms under maintenance or otherwise unavailable are excluded from the denominator so the metric reflects sellable inventory only.

Pair occupancy tracking with revenue analysis using the net effective rent calculator for lease comparisons. For parking compliance on commercial sites, use the parking ratio calculator, or review property-level profitability with the break-even calculator.

Occupancy rate and revenue formulas

Occupancy Rate=(Occupied RoomsTotal Rooms−Maintenance Rooms)×100%\text{Occupancy Rate} = \left(\frac{\text{Occupied Rooms}}{\text{Total Rooms} - \text{Maintenance Rooms}}\right) \times 100\%
Daily Revenue=Occupied Rooms×Daily Rate\text{Daily Revenue} = \text{Occupied Rooms} \times \text{Daily Rate}
Monthly Revenue=Daily Revenue×30\text{Monthly Revenue} = \text{Daily Revenue} \times 30

Worked example

A 200-room hotel has 150 occupied rooms and 3 rooms out of service for maintenance. Available inventory is 197 rooms, so occupancy is 150 divided by 197, or 76.14%. At a $120 daily rate, daily revenue is $18,000 and monthly revenue (30 days) is $540,000.

Frequently asked questions

Why subtract maintenance rooms from total rooms?
Rooms under renovation or repair cannot be sold. Excluding them from the denominator keeps occupancy aligned with STR and hospitality industry practice for available room inventory.
What is a good occupancy rate for hotels?
Healthy full-service hotels often target 65% to 80% occupancy depending on market and season. Urban properties may run higher; resort destinations vary widely by peak and off-peak periods.
How is monthly revenue estimated here?
This calculator multiplies daily revenue by 30 for a simple monthly projection. Actual months vary in length; use daily revenue times actual days for precise budgeting.
Does occupancy rate equal RevPAR?
No. RevPAR (revenue per available room) combines occupancy and average daily rate. Occupancy alone shows utilization; multiply by ADR to analyze revenue performance.
Can I use this for apartment buildings?
Yes. Replace rooms with units, set maintenance to offline units, and use monthly rent divided by 30 as the daily rate if you track rent monthly instead of nightly.

Resources and references

The formulas and methods in this calculator were checked against these independent sources.